Hi gang:
We created a Google Sheets database for requesting service and collecting service data using QR codes. These are primarily for institutions. A version of this existed at Stanford when I got there in September, and me and my assistant have been expanding the system.
But the harder thing to keep track of is getting people back on the schedule for a repair which requires ordering something, using a sub-contractor, or some other hang-up/delay/complexity.
Having an assistant is great - Dexter has been with me for 3 years now - but even he gets overwhelmed with warranty work for two companies and private stuff (parts management has become a thing!).
I'm thinking of creating an AI agent to dumping all this stuff into so it ends up on the planner (maybe Notion?), and eventually in ClickUp for complex stuff. Gazelle doesn't handle this sort of thing for us, we just use it for scheduling and reminders.
Am I alone in this nutso world are is someone else struggling with or mastering these systems?
What other systems have you found handy?
Vince
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Vincent Chambers
Apollo Piano | Stanford
San Francisco, Chico CA
(530) 924-4469 Mobile; 732-642-1100
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